How do you ensure data security for our donor information?

Donor privacy is sacred in the nonprofit sector. Every virtual assistant signs strict NDAs and completes nonprofit data privacy training before accessing donor records. They connect only through encrypted VPNs with permissions limited to their specific role. Our SOC 2–aligned monitoring provides audit trails showing exactly who accessed donor data and when.

How long to get a VA operational?

Most nonprofits have a productive VA within 2-4 weeks. After understanding your donor database, grant calendar, and program needs, we screen candidates with nonprofit experience and schedule interviews. Once you select your VA, onboarding covers your workflows, funder requirements, and stewardship protocols before they handle live donor interactions.

Can VAs work with our nonprofit software?

Yes, they're already trained. Our virtual assistants have hands-on experience with DonorPerfect, Bloomerang, Salesforce NPSP, Blackbaud, and GrantHub. They understand nonprofit workflows like gift processing, restricted fund tracking, and grant compliance reporting. During onboarding, we map your specific processes and funder requirements for immediate productivity.

What if the VA isn't the right fit?

We operate on month-to-month terms with no long-term contracts. If your VA struggles with accuracy, misses grant deadlines, or doesn't understand nonprofit urgency, we'll replace them within one week at no cost. Most organizations never need this, but it's available when mission delivery can't be compromised.

Win Clients While Your VA Executes Campaigns

Stop losing pitches because you're buried in social media scheduling. Marketing-trained virtual assistants handle content production, campaign execution, and client reporting at 70% lower cost.

Talk To Our Team

Smiling man in dark blazer standing against a pink background with logos of popular software integrations including Slack, Zendesk, Salesforce, HubSpot, and text bubbles saying Quick Integration, Certified Professionals, and Philippines.

Calculate Your Savings

SOC 2 Compliant

Platform Certified

5 Timezones

No Contract

Trusted by Growing Businesses Across the US

Berry Virtual supports founders, sales teams, and operations leaders who need reliable virtual assistants without the risk of hiring unproven freelancers.

Our Impact in Numbers

250+

Practices Served Globally

Global Offices

1000+

Candidates Screened Monthly

100%

HIPAA-trained

70%

Average Cost Savings

97%

Client Satisfaction Rate

Get Started

Your Time Is Too Valuable for Admin Work

Campaign Execution Bottlenecks

Content calendars slip by days. Social posts go live late or with broken links. Email campaigns sit in draft while you're pitching new business or firefighting client emergencies.

Berry Solution

Marketing VAs schedule content across platforms, proof copy before publishing, track campaign performance, and execute tactical work so strategists focus on creative direction and client growth, not posting.

Reporting Steals Billable Hours

Strategists spend 10+ hours monthly pulling analytics, formatting decks, and explaining metrics. Clients complain reports arrive late. Your team burns hours on admin instead of optimizing campaigns.

Berry Solution

Data-savvy VAs pull platform metrics, build branded dashboards, compile performance summaries, and automate recurring reports so account managers spend client calls discussing strategy, not explaining spreadsheets.

Content Production Delays

Blog posts need formatting. Graphics require resizing for each platform. Video needs thumbnails and captions. Production bottlenecks delay launches and frustrate clients paying for speed.

Berry Solution

Creative VAs resize graphics, format blog posts, create social assets in Canva, write captions, and handle production tasks so designers and copywriters focus on concepting, not resizing files.

Talk To Our Team

Calculate Cost Savings with Virtual Staff

ROI Calculator

We compare fully-loaded in-house costs (base wages, benefits, office space, equipment amortization) with MedVirtual costs (Virtual Assistants rate, optional platform fee, and equipment if provided). Equipment is amortized over the selected months.

In-House Employee

Hourly Rate ($)

Monthly Cost per Employee ($)

Benefits & Overhead (%)

Hours Worked per Week

Equipment Upfront Cost ($)

Amortize Equipment Over (Months)

Role Presets

Choose a preset to apply typical hourly rates and recommended hours.

Berry Virtual Assistant

Hourly Rate

$14

Hours Worked per Week

Cost Calculation & Savings

In-House Monthly Cost

Base Wages $0

Benefits $0

Office Space $0

Equipment Costs $0

Total $0

Berry Virtual Monthly Cost

Base Wages $0

Platform Fee (10%) $0

Office Space $0

Equipment Costs $0

Total $0

Savings

Monthly

Annual

Save 0%

Request A Tailored Cost Analysis And Pilot Plan

Let our clients speak for us

The work culture at Berry Virtual is the best example of what happy teams look like. They follow up, are present day-to-day for their clients and collaborators. If big corporations had the kind of leadership and commitment Berry Virtual has, people would enjoy the joy of going to work every day!

We utilize Berry Virtual for Quality Assurance support and our analyst, Dendes, is amazing. She has learned our business and has formed such strong connections with our leadership team that we truly feel as if she is one of us. She is flexible, adaptable, coachable, and her work ethic is unparalleled. We truly value Den as an employee and appreciate her commitment to our success.

Ashley Johnston

We are very pleased with Berry Virtual. Their candidate selection and onboarding processes were quick and efficient. Mario, the Sales Executive we selected, is a high performer helping our company reach our growth goals. Clarissa, our Client Success Manager, is helpful and collaborative, keeping communication open and our partnership on track.

Steve Enghdal

I've had a great experience working with the Berry Virtual team. Clarissa is great at updating me on things regarding billing and scheduling, and regularly checks in to ensure our needs are being met. Laura has been a wonderful addition to the team. She's self-motivated and great at researching anything she doesn't know the answer to- critical for a team of our size. An overall exceptional experience and we're so grateful for the value they provide.

Ashley Johnston

High View Roofing and Construction has had the pleasure of working with Ronny and Elisa for our business needs. They really have added value to the team in assisting us with follow up, appointment setting, and collections. They have been a pleasure to work with. I also want to thank Luke for all of his help. Thank you Berry Virtual.

Jennifer Salomon

We are very pleased with Virtualis. Their candidate selection and onboarding processes were quick and efficient. Mario, the Sales Executive we selected, is a high performer helping our company reach our growth goals. Clarissa, our Client Success Manager, is helpful and collaborative, keeping communication open and our partnership on track.

Steve Engdahl

Marketing-Trained Support for Every Channel

We don't send basic admins to agencies. Our VAs understand UTM tracking, A/B testing, and the difference between reach and impressions when clients ask questions.

Social Media Management

Content calendar scheduling across platforms

Community engagement and response monitoring

Hashtag research and competitor tracking

Platform performance reporting

Content Production & Coordination

Blog post formatting and CMS uploads

Graphic resizing and asset creation

Video thumbnail and caption creation

Content approval workflow management

Campaign Execution & Analytics

Email campaign deployment and testing

Landing page updates and QA

Ad platform monitoring and adjustments

Performance dashboard creation

Client Reporting & Administration

Monthly report compilation and formatting

Meeting preparation and recap distribution

Project management tool updates

Invoice tracking and timesheet coordination

Talk To Our Team

From Consultation to Productivity in 3 Steps

Diagram of user icons with match percentages ranging from 56% to 90%, highlighting a central user with a 90% match.

Tell Us Your Needs

Complete a quick consultation form describing your tech stack, client volume, and biggest execution bottlenecks. We'll match you with VAs experienced in marketing workflows.

Graphic showing four diverse individuals in circles connected by dotted lines, with one labeled 'You' in a red bubble.

Meet Your Top Candidates

Interview 2-3 pre-screened VAs with platform experience that fits your agency services. Once you select your match, we handle all onboarding logistics.

Flowchart with three red map markers: left marker with a person icon labeled 'Ready to deliver on day 1,' center marker with a speedometer icon labeled '1 Week complete onboarding process,' and right marker with a document and pen icon labeled 'Month-to-month agreement.'

Start Delegating

Your VA integrates with your marketing tools, manages campaign execution and reporting tasks, and frees you to focus on strategy and winning new clients.

Get Started

Protecting Policyholder Data and Agency Information

Strict NDAs covering client confidentiality

Role-based system permissions

Encrypted VPN connections mandatory

Screen activity monitoring and audit trails

SOC 2 Type II compliance protocols

Global Scale, 24/7 Operational Coverage

Berry Virtual supports agencies worldwide with localized teams and continuous coverage.

World map highlighting global office locations in California USA, Monterrey Mexico, Bogota Colombia, Quito Ecuador, Managua Nicaragua, and Bacoor Philippines, with text about 7 global offices, 1,000+ virtual assistants, and trusted by 150+ businesses worldwide.

Your Guide To Common Questions & Solutions

Ready to Win More Clients and Execute Faster?

Get Started