How do you ensure data security for our project information?

Project confidentiality matters in construction. Every virtual assistant signs strict NDAs and completes data security training before accessing project files. They connect only through encrypted VPNs with permissions limited to their specific role. Our SOC 2–aligned monitoring tracks all system access, giving you full visibility into who viewed or modified project documents.

How long to get a VA operational?

Most construction companies have a productive VA within 2-4 weeks. After understanding your project software and document workflows, we screen candidates for construction familiarity and schedule interviews. Once you select your VA, onboarding covers your templates, submittal processes, and communication protocols before they handle live projects.

Can VAs work in our construction software?

Yes, and they're already trained. Our virtual assistants have hands-on experience with Procore, BuilderTrend, CoConstruct, PlanGrid, and QuickBooks for Contractors. They understand construction workflows like submittal logs, RFI tracking, and change order management. During onboarding, we map your specific project structure and approval chains for immediate productivity.

What if the VA isn't the right fit?

We operate on month-to-month terms with zero long-term contracts. If your VA struggles with accuracy, misses critical deadlines, or doesn't understand construction urgency, we'll replace them within one week at no cost. Most contractors never need this, but it's available when project schedules can't afford delays.

Virtual Assistants for Construction Companies

Outsource construction admin, billing, and project coordination to trained virtual assistants and reduce overhead without slowing down your job sites.

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SOC 2 Compliant

Procore Certified

5 Timezones

No Contract

Trusted by 250+ Accounting Firms Across the US

Berry Virtual supports founders, sales teams, and operations leaders who need reliable virtual assistants without the risk of hiring unproven freelancers.

Our Impact in Numbers

250+

Practices Served Globally

Global Offices

1000+

Candidates Screened Monthly

100%

HIPAA-trained

70%

Average Cost Savings

97%

Client Satisfaction Rate

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Scale Construction Operations Without Admin Bottlenecks

Estimating & Bid Bottlenecks

Takeoffs and proposals pile up while your estimators juggle site visits. Missing bid deadlines means leaving money on the table.

Berry Solution

Construction-savvy VAs handle quantity takeoffs, subcontractor outreach, and proposal assembly so estimators focus on winning competitive bids, not formatting spreadsheets.

Project Document Chaos

Submittals get lost. RFIs sit unanswered for days. Change orders aren't logged until disputes arise during closeout.

Berry Solution

Dedicated VAs track submittal schedules, distribute RFIs to the right trades, and maintain organized change order logs in Procore before issues escalate.

Billing & Payment Delays

AIA billing cycles slip when field teams are swamped. Slow invoicing kills cash flow and strains subcontractor relationships.

Berry Solution

Finance-trained VAs process progress billing, track retention schedules, and manage lien waivers to keep payment cycles moving and accounts receivable current.

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Construction Virtual Assistant Support Across Every Phase

We don't send generic admins to construction companies. Our VAs understand trade coordination, project schedules, and the fast-paced reality of keeping jobs on track.

Pre-Construction & Estimating

Blueprint takeoff and quantity calculations

Subcontractor bid requests and tracking

Proposal formatting and cost breakdowns

Bid calendar management

Project Coordination & Documentation

Submittal log tracking and distribution

RFI processing and response coordination

Daily report compilation and filing

Change order documentation and tracking

Billing & Financial Administration

AIA progress billing preparation

Lien waiver collection and tracking

Retention schedule management

Invoice processing and vendor payments

Client & Subcontractor Relations

Meeting scheduling and minutes distribution

Owner update communications

Purchase order processing

Warranty and closeout documentation

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Protecting Your Project Data and Client Information

Strict NDAs covering client confidentiality

Role-based system permissions

Encrypted VPN connections mandatory

Screen activity monitoring and audit trails

SOC 2 Type II compliance protocols

Calculate Cost Savings with Virtual Staff

ROI Calculator

We compare fully-loaded in-house costs (base wages, benefits, office space, equipment amortization) with MedVirtual costs (Virtual Assistants rate, optional platform fee, and equipment if provided). Equipment is amortized over the selected months.

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Benefits & Overhead (%)

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Role Presets

Choose a preset to apply typical hourly rates and recommended hours.

Berry Virtual Assistant

Hourly Rate

$14

Hours Worked per Week

Cost Calculation & Savings

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Benefits $0

Office Space $0

Equipment Costs $0

Total $0

Berry Virtual Monthly Cost

Base Wages $0

Platform Fee (10%) $0

Office Space $0

Equipment Costs $0

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Proven Virtual Assistant Support That Delivers

The work culture at Berry Virtual is the best example of what happy teams look like. They follow up, are present day-to-day for their clients and collaborators. If big corporations had the kind of leadership and commitment Berry Virtual has, people would enjoy the joy of going to work every day!

We utilize Berry Virtual for Quality Assurance support and our analyst, Dendes, is amazing. She has learned our business and has formed such strong connections with our leadership team that we truly feel as if she is one of us. She is flexible, adaptable, coachable, and her work ethic is unparalleled. We truly value Den as an employee and appreciate her commitment to our success.

Ashley Johnston

We are very pleased with Berry Virtual. Their candidate selection and onboarding processes were quick and efficient. Mario, the Sales Executive we selected, is a high performer helping our company reach our growth goals. Clarissa, our Client Success Manager, is helpful and collaborative, keeping communication open and our partnership on track.

Steve Enghdal

High View Roofing and Construction has had the pleasure of working with Ronny and Elisa for our business needs. They really have added value to the team in assisting us with follow up, appointment setting, and collections. They have been a pleasure to work with. I also want to thank Luke for all of his help. Thank you Berry Virtual.

Jennifer Salomon