Why Executive Assistants Are Critical to Business Performance
Executive assistants are no longer just schedulers or note-takers. They’re now strategic partners to leadership, responsible for keeping priorities on track, managing communication flows, and maintaining momentum across departments. Whether supporting one executive or a full leadership team, a skilled EA saves hours of time and adds structure to fast-moving operations.
How to Write an Executive Assistant Job Description
A qualified executive assistant knows the importance of concise communication. You’ll attract strong candidates, including top talent, if you craft a job post that’s clear, compelling, and realistic.
Job seekers want to understand how their efforts will make an impact, and what it’s like to work at your company. Provide specific details about your values, the nature of the role, and how the EA supports daily operations. Highlight your company culture and any growth opportunities. A well-crafted job description not only attracts the right applicants but also supports a smooth recruiting process by setting clear expectations from day one.
Hiring In-House vs. Hiring a Virtual Executive Assistant
Every business has different needs. While an in-house EA might be the right fit for some teams, others benefit from the flexibility and cost-efficiency of a remote assistant.
Berry Virtual is a trusted virtual staffing agency that provides U.S.-trained, college-educated executive assistants who work remotely across multiple time zones. Our EAs handle scheduling, inbox management, travel logistics, reporting, and more, without the overhead of an in-house hire. You get full-time executive support at a fraction of the cost.
Book a free consultation to learn how Berry Virtual can match you with the right assistant.
Executive Assistant Job Description Template
Use this sample job post to introduce your organization’s culture and values, while helping candidates understand how they’ll contribute from Day 1.
Sample Executive Assistant Job Description
At [Company X], we thrive when our people thrive, and our mission is to empower both our clients and employees through innovation and collaboration.
We’re currently looking to fill an executive assistant position to be a supportive force who empowers our senior leadership. The ideal candidate is a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience performing administrative duties and supporting managers in a fast-paced environment.
If you're interested in remote work, our company offers flexible options to support productivity and work-life balance. We are committed to presenting a compelling job offer to attract the best candidates for this role.
Objectives of This Role
- Support the CEO and executive team to ensure company goals are accomplished and operations run efficiently
- Maintain and refine internal processes that support high-ranking executives and expedite workflows
- Manage communication with employees and external partners on various projects
- Plan and orchestrate work to meet executive priorities and organizational goals
Responsibilities
- Manage professional and personal scheduling for the CEO, including email, phone calls, client logistics, and appointments
- Coordinate calendar management and communication flow for senior executives
- Arrange travel logistics, including accommodations, transportation, and meals
- Support office management, including supply tracking and vendor coordination
- Provide administrative support (typing, dictation, spreadsheets, filing systems)
- Maintain strict confidentiality with all documents and communication
- Organize team communications and support planning for internal and off-site events
- Maintain a well-organized office and ensure efficient operations
Required Skills and Qualifications
- 4+ years in an administrative role reporting to upper management
- Excellent written and verbal communication skills
- Highly organized and able to manage multiple priorities in a fast-paced environment
- Strong time-management skills
- Proficiency in Microsoft Office, including PowerPoint
- Willingness to collaborate with internal teams
- Ability to maintain confidentiality and discretion
- Comfortable learning new software and systems
Preferred Skills and Qualifications
- Experience managing budgets and expenses
- Experience developing internal processes and filing systems
Applicants are encouraged to submit a cover letter that highlights relevant experience and qualifications.
How to Tailor Your EA Job Description by Industry
Although many EA responsibilities remain consistent across roles, industry context matters.
- Tech: Emphasize speed, adaptability, and project management tools
- Finance: Prioritize confidentiality, accuracy, and attention to compliance
- Non-Profit: Include event planning and donor coordination experience
- Healthcare: Mention experience with regulated environments and patient communication
- Creative/Agencies: Focus on communication skills and multitasking
Adjust your language and required skills based on how EAs contribute in your space.
Download the Executive Assistant Job Description Template
Want to move faster in your hiring process?
Download our ready-to-use Executive Assistant job description template. It’s fully editable and formatted for ease of use in your job post or HR system.
Clear formatting
Pre-written sections
Customizable for in-office or remote roles
Need Help Hiring a Virtual Executive Assistant?
Executive assistants are no longer just schedulers or note-takers. The dynamic nature of their roles requires them to adapt quickly to changing priorities and environments.
They’re now strategic partners to leadership, responsible for keeping priorities on track, managing communication flows, and maintaining momentum across departments. Strong organizational skills are essential for EAs to efficiently manage multiple tasks and support executive leadership in a fast-paced setting. Whether supporting one executive or a full leadership team, a skilled EA helps save time by streamlining processes and handling multiple tasks efficiently.
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